Moving Company Bill of Lading Template

Moving Company Bill of Lading Template

Create a custom BOL (short form of Bill of Lading) for your moving company using our blank bill of lading fillable template. You’ll also receive a sample BOL to show how to complete the form.

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Understanding Moving Paperwork: What is the Bill of Lading?

Moving involves a LOT of paperwork and Excel preparation, and while it’s arguably all important, there’s one form that you’ll want to pay close attention to: the bill of lading, or BOL. The bill of lading documents the terms of a move (including any insurance, valuation, or liability limits) and serves as a binding agreement between a moving company and the customer. It also includes carrier information, such as company name, contract of carriage, customer order information, and more. Read on to learn more about the bill of lading form and download our official bill of lading template, which you can use to standardize your agreement process.

What is the Bill of Lading?

The Bill of Lading, which is a pair of identical documents used by moving companies to record the details of a shipment, also includes information about freight charges and prepaid arrangements. Sometimes referred to as a shipping receipt, a BOL is:

A contract between the shipper and receiver. It outlines the terms of their agreement, including when payment will be made for the items, details re: the items included in the shipment, and what happens if something goes wrong.

A legal document proving receipt and possession of goods. BOLs are issued by a shipper (in this case, your moving company) at the time of the move, and received by the consignee (your customer).

A record of the details of a shipment and proof of ownership. For this reason, it’s crucial for both parties to:

  • carefully review the details listed and address any adjustments or discrepancies prior to signing
  • sign at the right time! Movers will sign when possession of the shipment occurs, while customers will sign once their goods arrive.
  • retain a copy of the bill of lading that’s signed by both parties.

If there are any claims made against a moving company for loss or damage to a customer’s property, both parties will need to supply copies of this important document as evidence of delivery.

The Guide to Completing Moving Company Bill Of Lading Template Online

The BOL details the contents and value of the customer’s shipment. Thus, a completed bill will list all of the items that were delivered to by a shipper to a specific destination.

Common items to include when completing a bill of lading form include

  • The name and address of both the shipper and receiver
  • A description and quantity of each item being transported (this can be broken down into several categories, such as “household goods,” “furniture” or “boxes”)
  • Valuation charges (a fee charged by the shipper when a customer’s goods exceed the originally stated weight)
  • The date of shipment
  • The estimated value of the goods (for insurance purposes)
  • A statement that the cargo has been received or inspected by the carrier

Keep in mind that while moving companies will sign a bill of lading once possession of a shipment occurs, a consignee (your customer!) should not sign until after the shipment has arrived at its destination. Also, make sure to provide the bill of lading number to the customer for future reference.

Instructions and Help about the Moving Company Bill of Lading Template Form

The bill of lading must include all details regarding contents, weight, etc, so be sure to carefully review these points before completion and signing by both parties:

1. Download the Oncue’s free moving bill of lading template from the PDF below and print it out.

2. Fill in the information requested on the document, including:

  • business name and address
  • destination address
  • customer name
  • contact information for both parties to the transaction
  • volume and weight of items being shipped (in pounds or kilograms)
  • copies of all relevant documents related to the shipment

3. A completed bill of lading must be signed by both parties to the shipment.

Remember, the BOL serves as evidence of your agreement with the customer. If anything changes – such as an increase in the number of items shipped, or the addition of new household goods, bill of lading forms must be updated to avoid the risk of fraud or misrepresentation.

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Create a custom Bill of Lading for your moving company using our blank fillable template. Download your FREE moving company bill of lading template today.

Frequently Asked Questions About Moving Company Bill of Lading

A bill of lading is a document issued by a carrier to the owner of goods that are being transported. It serves as proof of ownership and receipt for goods being shipped. The bill of lading should be given to you before your items are loaded onto the truck so that you can keep it until they reach their final destination.

A bill of lading is important because it provides proof that you own the things being shipped, which helps ensure that they arrive in good condition at their destination. You’ll also need one if something goes wrong during shipping and a customer makes a legal claim against your moving company.

Typically, the following information is included on a bill of lading:

  • The name and address of both the shipper and receiver. The consignor or carrier name is mentioned on the document, followed by purchase order details.
  • A description and quantity of each item being transported (this can be broken down into several categories, such as “household goods,” “furniture” or “boxes”)
  • Valuation charges (a fee charged by the shipper when a customer’s goods exceed the originally stated weight)
  • The pickup date of shipment
  • The estimated value of the goods (for insurance purposes)
  • A statement that the cargo has been received or inspected by the carrier
  • Signatures of the shipper and consignee.

A bill of lading may also entail special instructions or freight charge terms regarding the hazardous material being transported in a pallet or any suitable packaging.

All moving companies should provide a bill of lading to protect both parties in the event of property damage or unforeseen circumstances. The BOL is a contract between a mover and a customer and should be signed by both parties and kept on file in case of questions or legal action!

When it comes to moving goods, having the right documentation is crucial for ensuring a smooth and hassle-free process. Moving documents are essential forms and contracts that provide important details about the shipment, including the type and quantity of goods being transported, the origin and destination addresses, and the terms of the agreement between the carrier and the shipper. One of the most important moving documents is the bill of lading template, which serves as a legally binding contract between the parties. The bill of lading template includes information about the shipment and outlines the responsibilities of the carrier and the shipper. With a well-designed bill of lading template, both parties can ensure that the shipment is properly handled and that all the necessary information is included in the documentation.

A straight bill of lading is a type of moving document used by companies to specify the terms and conditions of a shipment. Unlike an order bill of lading, which is negotiable and can be transferred to another party, a straight bill of lading is non-negotiable and is issued to a specific consignee or recipient. It acts as a receipt for the goods being shipped and serves as a contract between the carrier and the shipper. The straight bill of lading includes important information such as the type and quantity of goods being shipped, the origin and destination addresses, and the terms of the agreement between the parties. It also outlines the responsibilities of the carrier and the shipper for the shipment. With a straight bill of lading, both the carrier and the shipper have a clear understanding of their obligations, and the shipment can be tracked and traced throughout the transportation process.

Conclusion

Moving can be a stressful time for customers. As a moving business owner, you can help ensure an exceptional customer experience by providing standardized documents, including a bill of lading, that lay out the terms of the agreement between a moving company and its customer. A bill of lading helps ensure that both parties involved in the move know exactly what was shipped from where and arrives safely at its destination. It also prevents any disputes between buyer and seller because they both have a copy of this document showing exactly what was shipped.

Need to create a bill of lading form?

Enter your details to download our blank Bill of Lading template for your moving company. You’ll also receive a completed Bill of Lading sample document to show you how to complete this important form!

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